Student data is one of the most difficult things to record because of its volume. If one grade has at least 40 students, with several sections and several other course distributions, imagine the amount of information a school office would have to store. Without a digital database management system, a school needs several staff members to record, organize, optimize and constantly upload details.

Nowadays we have an effective school management software that has any feature students would ever need. Beginning from a student admission management system to simple functions like inventory control software, an LMS has it all. Similarly, a database management portal is integral. Without data, there is nothing to input. Without inputs, the portal is incomplete and cannot perform any function at all.

For example, the curriculum needs to be updated according to class details, once done it would send individual reminders to students in case they have a pending assignment or project file. It functions based on the data a school provides.

Let us have a look at some more advantages that an accommodated database management has in our school ERP software;

Collecting information

School management software has multiple portals for each function. The classroom portal has options to join live classes or rewatch uploaded videos, the library portal shows how many books are available, and so on. every individual module can generate or accept student information to apply in all areas.

For example, the stored information of a student can be used to generate a username, create logged-in profiles, borrow books, join classes, give attendance, etc. The most important part to note here is that it can collect data easily in a digital format.

Automatically recording modules

Every year students receive multiple grade sheets. A teacher can generate their report card after careful observation of their classroom performance. Specific details about everything a child does in their academic year are automatically recorded in all modules. Parents, teachers, students, and the school faculty can access this data anytime they want. The cloud storage keeps updating all modules according to student details.


It might not be very easy to suddenly enter a school office and look up student information, but also not impossible. The security requirements are of much lower standards in an offline office than in an online one with multiple security measures. No one can breach these since data management software takes privacy very seriously.

Ease in communication

Communication among all members of the institution is important to keep functioning productively every day. Imagine if the teacher had to connect with all students before a class to inform them about some vital information, without database management software they wouldn’t know where to post the details. The offline method would be arriving in class a little sooner than the scheduled time, but how good is that for the students? Students arriving late or right on time would miss the details.

If they upload it to a portal, the database management system will record the detail and push notifications.

Streamlined admission procedures

An admission management system is the first place where students input original data. Some basic information includes;

  • Name, parent name, age, blood group, address, and personal data.
  • Additional information in case they have a disability or condition.
  • Submitting formal documents as a form of proof. These are verified later officially in an offline form.
  • Course information recommended class timings.
  • Payment information to process fees.

Besides the basics, some institutions personalize required student details. Everything that is recorded during the admission procedure plays a vital role to form the basis of student information, which keeps getting updated regularly as they attend further classes.

Integrate data in all portals for enhanced management

Every portal is interconnected with one another. As we know that the learning management system manages all portals, and they share details. For example, if there is a new addition to the classroom curriculum, similar learning resources will also be uploaded. How they performed and the assignments related to each subject is another interconnected portal. For enhanced management, the recorded data is distributed all over the platform.


If you don’t yet have database management software, it is about time you get one to improve the functionality of your ERP software.

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